PAYROLL SPECIALIST

Location: Will support both Aug Prep North and South campuses

Schedule: Full-time year-round

Reports To: HR Director

Desired Start Date: Open until filled

More Than a Job, A Mission 

Aug Prep is more than a school, it's a community where excellence, faith, and holistic education come together. We’re not only about high standards but also creating a place where people love to grow, learn, and inspire! We currently serve over 2,400 K4-12 students in our ninth year at our South Campus. We are thrilled to launch our North Campus in the 26-27 school year, initially serving about 300 students in grades K4-6 and 9.

Why You’ll Love Working Here

• Living Faith: Jesus is at the center of all we do. Join a team where you can pray together, worship together, and anchor your work in hope. 
• Award-Winning Workplace: Recognized as a “Best Place to Work” by the Milwaukee Business Journal six times in a row, standing out as the only school on the list in most years!
• High Expectations that Open Doors: We foster a dynamic culture of growth and development for students and staff alike. Our students regularly surpass expectations on state assessments and our graduates have a 100% college acceptance rate and a cumulative $85million+ in scholarships! 
• Outstanding Resources: From a “classroom supplies” fund to top-notch curriculum to field trips to advanced technology, we shower our team with the tools they need to succeed. Our state-of-the-art facilities include advanced sports complexes, performing arts centers, top-notch classrooms and two swimming pools.
• Whole-Child Approach: From arts to athletics to character education, we nurture students’ minds, bodies, and souls.
• Joy Factor: This work is hard, but we work hard to bring JOY in all we do! Things like silly staff competitions, praise and worship sessions, team social events or learning a new skill like pickleball or gardening during a professional development day, we ensure our staff finds JOY with one another too!
• Benefits: Aug Prep offers a robust benefits package including medical/dental/vision,a 401(k) with employer match and employer-sponsored disability coverage. Full-time employees each receive $2500/year for college courses or professional development. For a more complete list of our benefits, please click HERE.  

In This Role, You Will be responsible for the accurate completion and submission of biweekly payroll. In addition, the payroll specialist will serve as the lead HRIS administrator and play a key role in ensuring precise data & compliance for our HR department. The ideal candidate is detail-oriented, highly organized, a self-starter, and committed to delivering exceptional service to staff.

Payroll Lead

• Responsible for accurate completion and submission of biweekly payroll for all employees, including accurate processing of overtime hours and timesheets
• Primary support of payroll email account
• Maintain annual payroll activity calendar
• Create all additional duties/stipend documents timely and accurately
• Process bonus payments, reimbursements and miscellaneous dedication requests, and any other changes to payroll 
• Ensure the HR payroll backup team member  is trained and can step in when payroll lead is away from work/unable to process payroll
• Offer system and process improvements while rolling with changes as they come to us

HR Operations & Administration

• Serve as the HRIS system lead, collaborating with HR director for execution of both new and existing projects 
• Complete annual ACA reporting and items necessary for proper W2/1095 processing
• Provide administrative support for the HR department, including the employee life cycle and benefits administration, specifically as it relates to payroll
• Audit support for HR Director and HR department
• Maintain accurate and up-to-date employee records, including personnel files, payroll information, and benefits records
• Compile data and reports when needed
• Ensure compliance with legal requirements and company policies related to record-keeping, audits and payroll 
• Assist with annual projects including beginning and end of year transitions

Employee Experience and Culture

• Work with HR team when necessary to answer day-to-day employee questions sent to the HR ticketing system and HR email account; assist in training HR team members when appropriate and needed
• Provide support on some employee relations matters as it pertains to payroll, escalating more complex issues as appropriate 
• Help with smooth execution of major annual HR events, including Summer Welcome Days, contract renewal and open enrollment
• Assist with benefits administration when payroll is specifically impacted

Professionalism 

• Communicate proactively, clearly and consistently with colleagues and supervisors, providing frequent updates on progress.
• Work collaboratively and supportively with colleagues and supervisors, maintaining positive, solution-oriented relationships 
• Have a service-oriented mindset to accomplish a variety of projects and goals
• Continuously seek professional growth and have a growth mindset
• Carry out tasks accurately in a timely manner, juggle priorities and meet deadlines within a fast-paced environment
• Handle sensitive information and maintain confidentiality

Schoolwide Support

• Serve with a flexible, open heart that recognizes no duty is outside the scope of your role--we are a team that is stronger together in service of our students

What We’re Looking For 

• A belief in the ability of every child and a commitment to ensure excellence for each student
• High school diploma or equivalent required; Bachelor’s degree in human resources, business administration or other related field a plus
• Active participation in a Christian church community 
• Exceptional attention to detail; effective oral and written communication skills
• Team player who cares deeply about serving others, committed to the St. Augustine Preparatory mission and model, and has a passion for customer service
• A willingness to learn, grow and be flexible
• Knowledge/Skills:
  • Additional experience in any of the following areas welcomed: payroll, recruitment, pre- hire activities, data entry, compliance 
• Technical skills - Proficiency in Google Suite and Microsoft Suite; Familiarity with UKGReady HRIS system and Asana a plus
• Lastly and most important, the candidate must demonstrate and possess the highest integrity, and be able to live the values, beliefs, and culture of St. Augustine Prep

*This document describes general information about the position, however, should not be considered comprehensive. Aug Prep reserves the right to modify job duties or descriptions at any time.

​Non-Discriminatory Policy

St. Augustine Preparatory Academy is an equal opportunity employer and does not discriminate on the basis of age, race, color, sex, national and ethnic origin or any other basis prohibited by law when hiring, promoting, establishing wages, or providing benefits.

As a faith-based institution based on biblical principles, St. Augustine Preparatory Academy hires employees who agree with the school's Mission Statement and Statement of Beliefs and adhere to biblical standards of conduct.