24-25 Bilingual Office Administrative Assistant

Organization Description

There is no school like Aug Prep! In just its eighth year of operations, Aug Prep has been voted a “Best Place to Work” by its employees SIX times (in four of those years, there weren’t any other schools on the list!). What makes us so special?

• Authentic Christian faith integration that puts kids first in all that we do
• Exceptional academics, as highlighted in our five-star report card from DPI
• High expectations for students and staff
• Outstanding resources and facilities, including 1:1 technology, a massive sports complex and two swimming pools
• A focus on the whole child - mind, body and soul - through the arts, athletics and more

Aug Prep currently enrolls over 1,800 students. Our first three graduating classes earned over $21 million in college scholarships! Construction is complete on our second building which opened in August 2023 and will add nearly 500 more new student seats and 50 additional  job openings in the upcoming year.

Position Description

St. Augustine Preparatory Academy is seeking a candidate to fill a full-time Bilingual (English/Spanish) Office Administrative Assistant. The successful candidate will shine the light of Jesus in every interaction they have. This candidate should be able to demonstrate knowledge of office operations, practices and procedures, have exceptional organizational skills, and be able to accomplish work with frequent interruptions. The role requires maintaining strict confidentiality of matters related to students, families, and staff.  The ideal candidate is comfortable communicating in a number of manners (phone, live, email) and demonstrates a tactful, warm, friendly and competent public demeanor. Speed and accuracy with keyboarding and word processing skills will greatly aid in this position, as will knowledge of and application of English and Spanish usage and spelling.

Job Responsibilities and Roles

• Interact with families who come to the office or call, assisting them with whatever they may need.
• Enter attendance data, communicate with appropriate parties (teacher, administration, family). 
• Data entry of essential student information into student management software and other platforms.
• Make and/or return telephone calls and relay messages to other team members. 
• Type and send e-mail messages as directed.
• Assist with entry and dismissal. 
• Create, copy, and correctly file documents.
• Distribute daily mail. 
• Perform other duties that may be assigned to assist in the flow of information amongst staff and/or families.

Qualifications

• A belief in the ability of every child and a commitment to ensure excellence for each student
• Participating member in a local church 
• High school diploma/equivalent; Associate Degree in Office Administration/ Secretarial training preferred
• Bilingual Spanish fluency (written and spoken)
• Ability to work within fast-paced environment and with minimal supervision
• Experience in a busy office environment; able to multi-task
• Superb organizational and communication skills 
• Understands and complies with confidentiality requirements 
• Demonstrates fast keyboarding skills (55+ wpm)
• Experience with office and web-based programs
• Team player committed to the St. Augustine Prep mission and model
• Lastly and most important, the candidate must demonstrate and possess the highest integrity and be able to live the values, beliefs and culture of St. Augustine Prep

Non-Discriminatory Policy

St. Augustine Preparatory Academy is an equal opportunity employer and does not discriminate on the basis of age, race, color, sex, national and ethnic origin or any other basis prohibited by law when hiring, promoting, establishing wages, or providing benefits.

As a faith-based institution based on biblical principles, St. Augustine Preparatory Academy hires employees who agree with the school's Mission Statement and Statement of Beliefs and adhere to biblical standards of conduct.